Chesapeake Bay Program

Published on AidPage by IDILOGIC on Jun 24, 2005

Purpose of this program:

To expand and strengthen cooperative efforts to restore and protect the Chesapeake Bay. EPA's funding priority is to achieve the goals and commitments established in the Chesapeake 2000 agreement. As a means to achieve the goals and commitments of the historic 1983 Chesapeake Bay Agreement to the current Chesapeake 2000 Agreement, assistance agreements are awarded to: Nonprofit organizations, State and local governments, colleges, universities, and interstate agencies. The type of projects that are awarded range from monitoring of bay toxins to environmental education. Funding Priority: The five overarching commitments laid out in the Chesapeake 2000 agreement define the funding priorities for the Chesapeake Bay Program. These commitments are :1) Restore, enhance and protect the finfish, shellfish and other living resources, their habitats and ecological relationships to sustain all fisheries and provide for a balanced ecosystem; 2) Preserve, protect and restore those habitats and natural areas that are vital to the survival and diversity of the living resources of the Bay and its rivers; 3) Achieve and maintain the water quality necessary to support the aquatic living resources of the Bay and its tributaries and to protect human health; 4) Develop, promote and achieve sound land use practices which protect and restore watershed resources and water quality, maintain reduced pollutant loadings for the Bay and its tributaries, and restore and preserve aquatic living resources; and 5) Promote individual stewardship and assist individuals, community-based organizations, businesses, local governments and schools to undertake initiatives to achieve the goals and commitments of this agreement.

Possible uses and use restrictions...

Section 117 authorizes the Agency to award grants or Cooperative Agreements to: (l) Nonprofit organizations, State and local governments, colleges, universities, and interstate agencies as authorized under and in accordance with Section 117(d); to implement the goals of the Chesapeake Bay Agreement; such as, activities to support living resources, vital habitat, water quality and sound land use protection and restoration and stewardship community engagement. This section requires State agencies applying for grants under Section 117(d)(1), must commit to a cost share ranging from 5% to 50% as determined at the sole discretion of EPA. This determination will be made on a grant-by-grant basis and EPA will promptly inform the applicant of the selected cost share requirement. All other applicants applying for grants under Section 117 must commit to a cost share of 5% of the total project costs; (2) Signatory jurisdictions of the Chesapeake Bay Agreement for purposes of implementing the management mechanisms established under the Chesapeake Bay Agreement and/or for the purpose of monitoring the Chesapeake Bay ecosystem, as authorized under and in accordance with Section 117(e). This section requires a non-federal matching funds of at least fifty percent; (3) Local governments and nonprofit organizations and individuals in support of the Small Watershed Grants Program. The Small Watershed Grants Program provides small grants to organizations working on a local level to protect and improve watersheds in the Chesapeake Bay basin while building citizen based resource stewardship, as authorized and in accordance with Section 117(g)(2). This section requires a non-federal matching funds of twenty-five percent.

Who is eligible to apply...

Funds are available to nonprofit organizations, State and local governments, colleges, universities, interstate agencies, individuals and signatory jurisdictions of the Chesapeake Bay Agreement. For certain competitive funding opportunities, the Agency may limit eligibility to a particular subset of eligible applicants consistent with the Agency's competition policy.

Eligible Applicant Categories:
Eligible Functional Categories:
Credentials/Documentation

Compliance with 40 CFR Parts 30 and 31, and with Program Grant Guidance to matching funds. Costs will be determined in accordance with OMB Circular No. A-87 for State, Local and Indian Tribal Governments, OMB Circular No. A-122 for nonprofit organizations and OMB Circular No. A-21 for educational institutions.

Note:This is a brief description of the credentials or documentation required prior to, or along with, an application for assistance.

About this section:

This section indicates who can apply to the Federal government for assistance and the criteria the potential applicant must satisfy. For example, individuals may be eligible for research grants, and the criteria to be satisfied may be that they have a professional or scientific degree, 3 years of research experience, and be a citizen of the United States. Universities, medical schools, hospitals, or State and local governments may also be eligible. Where State governments are eligible, the type of State agency will be indicated (State welfare agency or State agency on aging) and the criteria that they must satisfy.

Certain federal programs (e.g., the Pell Grant program which provides grants to students) involve intermediate levels of application processing, i.e., applications are transmitted through colleges or universities that are neither the direct applicant nor the ultimate beneficiary. For these programs, the criteria that the intermediaries must satisfy are also indicated, along with intermediaries who are not eligible.

How to apply...

Application Procedure:

Application kits may be requested from EPA Chesapeake Bay Program Office (CBPO), 410 Severn Avenue, Suite 109, Annapolis, MD 21403. The completed application including the final proposal should be submitted to EPA Region III Grants Management Office, 1650 Arch Street, Philadelphia, Pennsylvania 19103 with a copy to CBPO in Annapolis for processing. The standard application forms as furnished by the Federal agency and required by OMB Circular No. A-102 must be used for this program.

Note: Each program will indicate whether applications are to be submitted to the Federal headquarters, regional or local office, or to a State or local government office.

Award Procedure:

Each application and final proposal shall be evaluated by the Chesapeake Bay Program Office to determine the adequacy of the application under CBP objectives, including technical merit and relevance of the project. Each application will also be subject to an administrative review by the Region III Grants Management Office to determine whether all administrative requirements have been met. Funds are awarded by the Region III Office. For competitive awards, EPA will review applications, proposals or submissions in accordance with the terms, conditions, and criteria in the solicitation/announcement of the competitive funding opportunity. Competitions will be conducted in accordance with EPA policies/regulations for competing assistance agreements.

Note: Grant payments may be made by a letter of credit, advance by Treasury check, or reimbursement by Treasury check. Awards may be made by the headquarters office directly to the applicant, an agency field office, a regional office, or by an authorized county office. The assistance may pass through the initial applicant for further distribution by intermediate level applicants to groups or individuals in the private sector.

Deadlines and process...

Deadlines

Proposals are received when an Request for Initial Proposal (RFIP) is issued, usually in the spring time frame. Interested parties should submit their name, address, phone number and email to the Environmental Protection Agency's Chesapeake Bay Program Office, for the purpose of establishing a database to receive RFIPs in order to apply for grants/cooperative agreements. RFIPs will be announced to request initial proposals to implement specific outcomes that will further goals of the Chesapeake 2000 Agreement. Clearly print or type your name, organization, address, phone number and email and what "Theme(s) - Toxics, Nutrients, Living Resources/Habitat Restoration Land, Growth & Stewardship, Monitoring, Air, Communication/Outreach, Modeling, and Data Management" you would be interested in receiving. Mail this information to Environmental Protection Agency, CBPO, Grants Office, 410 Severn Ave., Suite 109, Annapolis, MD 21403. EPA will only accept addresses provided in writing, no phone calls. Interested parties applying for a grant under the Small Watershed Grants Program should submit their name and address to the National Fish and Wildlife Foundation 1120 Connecticut Avenue, NW, Suite 900, Washington, DC 20026, for purpose of establishing a database to receive RFIPs. National Fish and Wildlife Foundation will list the RFIP on their website: www.NFWF.org.

Note: When available, this section indicates the deadlines for applications to the funding agency which will be stated in terms of the date(s) or between what dates the application should be received. When not available, applicants should contact the funding agency for deadline information.

Range of Approval/Disapproval Time

Approximately 7 months after deadline for application submission.

Preapplication Coordination

Preapplication assistance is recommended and should be obtained from the EPA Region III Grants Management Office. All proposals or work statements should be consistent with CBPO's Grant Guidance. This program is eligible for coverage under E.O. 12372, "Intergovernmental Review of Federal Programs." An applicant should consult the office or official designated as the single point of contact in his or her State for more information on the process the State requires to be followed in applying for assistance if the State has selected the program for review.

Note: This section indicates whether any prior coordination or approval is required with governmental or nongovernmental units prior to the submission of a formal application to the federal funding agency.

Appeals

Appeals are subject to the provisions described in 40 CFR Part 31, Subpart F and Part 30.63.

Note: In some cases, there are no provisions for appeal. Where applicable, this section discusses appeal procedures or allowable rework time for resubmission of applications to be processed by the funding agency. Appeal procedures vary with individual programs and are either listed in this section or applicants are referred to appeal procedures documented in the relevant Code of Federal Regulations (CFR).

Renewals

Renewals are subject to approval of EPA.

Note: In some instances, renewal procedures may be the same as for the application procedure, e.g., for projects of a non-continuing nature renewals will be treated as new, competing applications; for projects of an ongoing nature, renewals may be given annually.

Who can benefit...

State and local governments, interstate agencies, nonprofit organizations, colleges and universities, individuals, and signatory jurisdictions of the Chesapeake Bay Agreement.

Beneficiaries
About this section:

This section lists the ultimate beneficiaries of a program, the criteria they must satisfy and who specifically is not eligible. The applicant and beneficiary will generally be the same for programs that provide assistance directly from a Federal agency. However, financial assistance that passes through State or local governments will have different applicants and beneficiaries since the assistance is transmitted to private sector beneficiaries who are not obligated to request or apply for the assistance.

What types of assistance...

Project Grants

The funding, for fixed or known periods, of specific projects. Project grants can include fellowships, scholarships, research grants, training grants, traineeships, experimental and demonstration grants, evaluation grants, planning grants, technical assistance grants, survey grants, and construction grants.

How much financial aid...

Range and Average of Financial Assistance

$8,200 to $2,800,000.

Note: This section lists the representative range (smallest to largest) of the amount of financial assistance available. These figures are based upon funds awarded in the past fiscal year and the current fiscal year to date. Also indicated is an approximate average amount of awards which were made in the past and current fiscal years.

Obligations

FY 03 $14,551,003; FY 04 est $15,000,000; and FY 05 est $16,000,000.

Note: The dollar amounts listed in this section represent obligations for the past fiscal year (PY), estimates for the current fiscal year (CY), and estimates for the budget fiscal year (BY) as reported by the Federal agencies. Obligations for non-financial assistance programs indicate the administrative expenses involved in the operation of a program.

Account Identification

68-0108-0-1-304.

Note: Note: This 11-digit budget account identification code represents the account which funds a particular program. This code should be consistent with the code given for the program area as specified in Appendix III of the Budget of the United States Government.

Examples of funded projects...

Grants and cooperative agreements awarded to States and local governments, colleges, universities interstate agencies and nonprofit organizations are for nonpoint source implementation, water quality monitoring, education and outreach, living resources and habitat restoration and program support. Examples of projects funded in FY2004: (1) Food-web Monitoring for Adaptive Multi-species Management Outcomes: Food web monitoring data for multi-species management models; adaptive fisheries management plans that can differentiate between water quality and harvesting impacts on targeted species; fisheries management approaches that incorporate fish mortality due to jellyfishes (gelatinous zooplankton); indexes of blue crab larval life stage abundance useful to crab management; biological indicators of ecosystem response to water quality criteria attainment, ecosystem health, food web adequacy, and carrying capacity in open water (pelagic) habitats; (2) Nitrogen Deposition Monitoring Site Operation Outcomes: Collection of deposition data, under the National Atmospheric Deposition Program (NADP) sampling protocol, in Rockingham County, Virginia; (3) Enhanced Monitoring to Improve the Assessment of Sediment and Nutrient Load Reductions in the Chesapeake Bay Watershed Outcomes: The enhanced monitoring will result in an increased ability to measure load reductions, provide data for verification and calibration of CBP watershed and water quality model, and USGS SPARROW model, and assess progress in meeting the water-quality criteria.; (4) Refine projections of future land cover/ land use change (?update critical data layers for watershed model and vulnerability analysis?); (5) Environmentally Sensitive Development Practices ? Demonstration Project: Working with individual local governments, conduct demonstration projects on how to revise zoning, codes and ordinances to incorporate environmentally sensitive design practices; (6) Enhanced NRT Cost Analysis: Examine the viability of enhanced nutrient reduction to achieve additional reductions, using alternative techniques or process/operational changes. Determination of cost effective methods to further reduction effluent concentrations; (7) Evaluation of Land Application & Water Reuse as a Nutrient Removal Technique: Explore viability of water reuse, as an alternate to discharging effluent to surface waters, as a means to point source load reductions; and (8) Data Management: Implement distributed data and information servers networked to provide direct public access to synthesized Bay restoration and protection related data and information.

About this section

This section indicates the different types of projects which have been funded in the past. Only projects funded under Project Grants or Direct Payments for Specified Use should be listed here. The examples give potential applicants an idea of the types of projects that may be accepted for funding. The agency should list at least five examples of the most recently funded projects.

Program accomplishments...

In Fiscal Year 2003, 42 grants were awarded for: nonpoint source implementation programs, including best management practice in urban and rural areas, and biological nutrient removal, point source activity, living resources restoration including oyster recovery studies and submerged aquatic vegetation surveys; environmental education, mainstream monitoring of Chesapeake Bay and other studies in support of the restoration of the Chesapeake Bay. In Fiscal Year 2004, grants will continue to focus on supporting projects to achieve the goals and objectives of the Chesapeake 2000 Agreement.

Criteria for selecting proposals...

Proposals are approved by EPA according to technical merit and relevance to the Chesapeake 2000 Agreement, and the directives of the Chesapeake Executive Council.

Assistance considerations...

Length and Time Phasing of Assistance

Grants are normally funded on a 12-month basis.

Formula and Matching Requirements

State agencies applying for implementation and monitoring grants must identify 50 percent cost share of total project costs (equal match/dollar for dollar). State agencies applying for grants under Section 117 (d)(1), must commit to a cost share ranging from 5% to 50% as determined at the sole discretion of EPA. This determination will be made on a grant-by-grant basis and EPA will promptly inform the applicant of the selected cost share requirement. Applicants applying for small watershed grants must commit to a cost share of 25% of the total project cost. All other applicants applying for grants under Section 117 must commit to a cost share of 5% of the total project costs. State and local governments receiving assistance under any of the provisions of Section 117 must comply with 40 CFR 31.24 and all other applicants must comply with 40 CFR 30.23. In addition to the cost share requirement, applicants must adhere to the requirement in the Clean Water Act, Section 117 - "Administrative Costs". This section requires a 10 percent cap for administrative costs. The cost of salaries and fringe benefits incurred in administering the grant cannot exceed 10 percent of the Federal grant amount.

Note:
A formula may be based on population, per capita income, and other statistical factors. Applicants are informed whether there are any matching requirements to be met when participating in the cost of a project. In general, the matching share represents that portion of the project costs not borne by the Federal government. Attachment F of OMB Circular No. A-102 (Office of Management and Budget) sets forth the criteria and procedures for the evaluation of matching share requirements which may be cash or in-kind contributions made by State and local governments or other agencies, institutions, private organizations, or individuals to satisfy matching requirements of Federal grants or loans.

Cash contributions represent the grantees' cash outlay, including the outlay of money contributed to the grantee by other public agencies, institutions, private organizations, or individuals. When authorized by Federal regulation, Federal funds received from other grants may be considered as the grantees' cash contribution.

In-kind contributions represent the value of noncash contributions provided by the grantee, other public agencies and institutions, private organizations or individuals. In-kind contributions may consist of charges for real property and equipment, and value of goods and services directly benefiting and specifically identifiable to the grant program. When authorized by Federal legislation, property purchased with Federal funds may be considered as grantees' in-kind contribution.

Maintenance of effort (MOE) is a requirement contained in certain legislation, regulations, or administrative policies stating that a grantee must maintain a specified level of financial effort in a specific area in order to receive Federal grant funds, and that the Federal grant funds may be used only to supplement, not supplant, the level of grantee funds.

Post assistance requirements...

Reports

Quarterly, semi-annual and final progress and expenditure reports; program evaluation and other reports as required by the specific terms of the Agreement. Financial Status Reports must be submitted.

Note: This section indicates whether program reports, expenditure reports, cash reports or performance monitoring are required by the Federal funding agency, and specifies at what time intervals (monthly, annually, etc.) this must be accomplished.

Audits

Grants and cooperative agreements are subject to inspections and audits by the Comptroller General of the United States, the EPA Office of Inspector General, other EPA staff or any authorized representative of the Federal government. Reviews by the EPA Project Officer and the Grants Specialist may occur each year. In accordance with the provisions of OMB Circular No. A-133 (Revised, June 27, 2003), "Audits of States, Local Governments, and Non-Profit Organizations,@ non-federal entities that expend $300,000 ($500,000 for fiscal years ending after December 31, 2003) or more in a year in Federal awards shall have a single or a program-specific audit conducted for that year. Non-federal entities that expend less than $300,000 ($500,000 for fiscal years ending after December 31, 2003) a year in Federal awards are exempt from Federal audit requirements for that year, except as noted in OMB Circular No. A-133.

Note: This section discusses audits required by the Federal agency. The procedures and requirements for State and local governments and nonprofit entities are set forth in OMB Circular No. A-133. These requirements pertain to awards made within the respective State's fiscal year - not the Federal fiscal year, as some State and local governments may use the calendar year or other variation of time span designated as the fiscal year period, rather than that commonly known as the Federal fiscal year (from October 1st through September 30th).

Records

Financial records, including all documents to support entries on accounting records and to substantiate changes to each grant must be kept available to personnel authorized to examine EPA grant accounts. All records must be maintained for three years from the date of submission of the final expenditure report. If questions still remain, such as those raised as a result of audit, related records should be retained until the matter is completely resolved.

Note: This section indicates the record retention requirements and the type of records the Federal agency may require. Not included are the normally imposed requirements of the General Accounting Office. For programs falling under the purview of OMB Circular No. A-102, record retention is set forth in Attachment C. For other programs, record retention is governed by the funding agency's requirements.

Regulations...

Authorization

Clean Water Act, Section 117.

Note: This section lists the legal authority upon which a program is based (acts, amendments to acts, Public Law numbers, titles, sections, Statute Codes, citations to the U.S. Code, Executive Orders, Presidential Reorganization Plans, and Memoranda from an agency head).

Regulations, Guidelines, And Literature

Chesapeake Bay Program Office's Annual Grant Guidance and general regulations (40 CFR Parts 30 and 31) for assistance programs available from EPA.

Contact information...

Web Sites
Regional Or Local Office

EPA Chesapeake Bay Program Office, 410 Severn Avenue, Suite 109, Annapolis, MD 21403. Attn: Veronica Kuczynski. Telephone: (410) 267-5743; E-mail: kuczynski.veronica@epa.gov.

Note: This section lists the agency contact person, address and telephone number of the Federal Regional or Local Office(s) to be contacted for detailed information regarding a program such as: (1) current availability of funds and the likelihood of receiving assistance within a given period; (2) pre-application and application forms required; (3) whether a pre-application conference is recommended; (4) assistance available in preparation of applications; (5) whether funding decisions are made at the headquarters, regional or local level; (6) application renewal procedures (including continuations and supplementals) or appeal procedures for rejected applications; and (7) recently published program guidelines and material. However, for most federal programs, this section will instruct the reader to consult the so-called Appendix IV of the Catalog due to the large volume of Regional and Local Office Contacts for most agencies. This information is provided in Additional Contact Information (see below).

Headquarters Office

Office of Water, EPA, EPA East, 1200 Pennsylvania Avenue NW, Mail Code 4101M, Washington DC, 20460 Washington, DC 20460. Attn: Kimberley Roy. Telephone: (202) 564-4633. E-mail: roy.kimberley@epa.gov.

Note: This section lists names and addresses of the office at the headquarters level with direct operational responsibility for managing a program. A telephone number is provided in cases where a Regional or Local Office is not normally able to answer detailed inquiries concerning a program. Also listed are the name(s) and telephone number(s) of the information contact person(s) who can provide additional program information to applicants.

Additional Contact Information (Appendix IV)

Due to the large volume of regional and local office contacts for most agencies, full contact information is also provided separately here in a PDF format: